Starting a company is like a dream come true: no one telling you when to go into the office, you can pick and choose meetings and there’s unlimited vacation. Wow — the life of an entrepreneur. So flexible, so fabulous. If only it was that easy.
Those perks were likely on the “perk” side of the pro and con list you made before going into business for yourself. But the real truth is that now you’re busier than ever. You’re likely wearing the hat of HR, IT, marketing and business development teams, just to name a few.
Structure and organization are key to success as an entrepreneur. For those entrepreneurs needing a little help in the organization department, here are three lists you should get:
- To-do list
You have to have one. Some structure theirs with daily tasks but you may find that a weekly list works better. Another option is to organize your to-do list by project or client.
It’s easiest to plan ahead and make sure not to include too much on the list at once. Try to really be aware of what is feasible given the time frame and resources you have available. You could create a to-do lists for the next day before you leave the office at night. Run through everything that is coming up and what has to be handled the next day. Also include any appointments and meetings on the list as well. Then when you come in the following day, you can just refer to it as a roadmap and hit the ground running.
- Outsource list
Just because you can do something, doesn’t mean you should. We all know, control is a difficult thing to give up — especially when we’re talking about your business. You’ll do whatever it takes to make sure it’s successful. So why not give the to-do list to someone else?
Outsourcing will provide you the freedom to focus on the tasks you’re really good at — and hopefully increase your chances of making more money. So, make a list of all the mundane tasks that are necessary but that you don’t need to physically do yourself. Responsibilities like making appointments, booking travel, uploading your blog posts and maintaining your social-media platforms can easily be outsourced. Investing in the help of interns or virtual receptionist will be worth the trouble, as the time you will save is staggering. Make sure to also make a list of all the projects you want to work on once you have some extra help to get the busy work off your plate.
- To-become list
Oprah’s mantra: “You become what you believe.” Once you set an intention to do something it becomes so much easier to attain it. And taking it one step further and writing it down can really seal the deal.
This list can include anything that you want for your business and your life — daydreaming is definitely in order for this list. Think big. Even if you can’t figure out how exactly you’d achieve that goal, write it down anyway. Making a to-become list will get you motivated, hold you accountable and remind you of what’s important to you and your business. Keep this list somewhere safe and set a reminder in your phone every few months to check it out and see what you’ve become.
If a dog barking, baby crying or roommate’s music interrupts a big call, it might be time to relocate. You need an environment that lets you give clients 100% of your attention when needed.
2. You’re stagnating at home.
Maybe you feel you’ve reached a plateau with your business — it’s difficult to get motivated or find inspiration for new ideas. Or maybe you feel like your original home office no longer reflects how your business has grown over the years.
In these cases, you may want to shake things up with a new physical space, and get inspired by joining a community of fellow startups, small businesses and professionals.
Getting office space outside of the home might be necessary if you find yourself struggling to separate your personal life from your work. For example, do you procrastinate on a big project by doing the dishes or watching TV? Do you find yourself unable to unplug at night? Sometimes having a physical separation between work and home can help inform your mind when it’s time to focus or relax.
4. Your house looks more like an office.
Can you walk through your living room without tripping over boxes?
Can you eat at your kitchen table without needing to move piles of paper first?
Can you eat at your kitchen table without needing to move piles of paper first?
Many people start out working in a spare room, then “work stuff” inevitably migrates to the garage, basement, living room and bedroom. This is particularly true if you’re dealing with any kind of supplies or inventory in the business. If work is invading your home, then it’s time to get more space.
Do you ever ask customers or vendors to meet you at your home? Holding meetings on your living room couch or at your kitchen table not only reflects poorly on your business, but also impacts your family or roommates.
You should also consider that increased traffic through your front door can be a red flag for some home associations, and could also affect your homeowners or renters insurance.
Many businesses move out of the home once they hire employees who need some kind of work space. Not every employee is going to want to work in your home, use your personal bathroom or listen to your family discussions.
If your employees can’t work out of their own homes, then it’s only fair that you set up a more conventional office environment so they have the space and resources to do their job. In addition, many homeowners’ policies won’t cover liability for your employees.
Not every business will benefit from a local presence, but some will. Having a physical office with street signage gives your brand local visibility 24 hours a day. Alternatively, working out of a co-working office or executive suite environment will automatically expand your network of potential customers, partners, and vendors.
Once you have decided it’s time to move out of your home office, you do not necessarily need to purchase commercial space or sign a long term lease.
Consider your needs. If inventory and excess boxes are the main issues, maybe you’d benefit from storage space. If you’re looking for a quiet place to concentrate a few times a week for big projects, then you should consider a shared office or executive office center where you can rent space on a part-time or even as-needed basis. There are also co-working environment for those who’d benefit from the energy and support of a community.
A picture,they say, is worth a thousand words, and a clear high definition video conferencing at Savvy Instant Offices is a perfect example of how true that statement is. Video conferencing is becoming the most in-demand application of the new information age. For example, you may need to visually demo a new product with your international sales team or troubleshoot an issue with a client that requires data sharing.Literally seeing what you are discussing is far more effective and meaningful than trying to describe it verbally with an audio conference or with pictures.Business cyclical shifts and economic downturns tend to see a rise in the use of teleconferencing facilities. Used judiciously and strategically, videoconferencing can enhance organizational productivity, engage employees at all levels and reduce travel budgets.
Video conferencing at Savvy Instant Offices increases productivity.The lack of face-to-face communication can cause misunderstanding within your team, and worse can result in lost or non-existent communication.When video is implemented, participants are more likely to stay alert and focused on what is discussed.As a result,projects are completed faster which yields to productivity increase.Participants’ facial expressions are seen, and they sync more with each other.Video conferencing allows users share presentation,data and other media.
REDUCES TRAVEL COSTS
Although face-to-face interaction with your partners,customers or colleagues will never be replaced, the huge leaps in quality ,availability and ease-of-use makes video conferencing the closest thing to being there.Most businesses and organisations will have to travel to meet business partners, attend board meetings ,client meetings etc. When you calculate the number of trips taken annually (the cost of plane tickets,transportation taken to and from the airport ,meals time lost in travel etc), it is clear why video conferencing is such an attractive alternative.Video Conferencing at Savvy Instant Offices delivers face to face communication without having to leave your work space,thereby allowing businesses reduce travel costs.
Individuals in distant locations can participate on short notice, saving time and money.The hours saved by eliminating journey time, makes video conferencing a cost effective solution.Geographical barriers are eliminated in no time.
At Savvy Instant Offices,we understand the role video conferencing plays in helping businesses reach their goals from empowerment to knowledge sharing,recruiting and retaining top talents,reducing duplication of work across geographies,improving and maintaining business relationships and so much more.Let us help your business measure a fast ,significant and measurable return on investment today.
To use our video conferencing facility today, simply call +234 809 569 2233, 704 652 0063 to speak with one of our SIO team members or send a mail to us at email@example.com and we will respond promptly.
SAVVY INSTANT OFFICES …..Your office on a plate
In business, image is everything.
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We provide you with a prime business address in WUSE II. Use our exclusive office address to receive your business mails, a receptionist to answer your business telephone calls and also professional administrative support duties, hot desk and Wi-Fi. Choose to have your mail collected from our office or have it forwarded same day to any location of your choice. We can manage the process from end-to-end on your behalf or you can choose services that suit your requirements.
No matter what your business needs Savvy Instant Offices provides you with exclusive office solutions. Our aim is to provide affordable and easy to access virtual/serviced offices, improve response rates and reduce the stress associated with finding a traditional office at a prime location.
Speak to one of our team members today, who will be able to assist with your requirements and take you through our exclusive and flexible packages made with all intent to suit a range of clientele, we are waiting to help you and set up your next business address.
Our services are all inclusive.
Simply call +234 809 569 2233, 704 652 0063 to speak with one of our SIO team member to take you through the options available to you or send a mail to us at firstname.lastname@example.org and we will respond promptly.
(Monday to Friday – 8:00am to 5:00pm)
A prestigious mailing address, a friendly receptionist, great meeting
facilities, and a full range of support services – these are the things
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They’re also quite affordable when you choose a Virtual Office.
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